Distributor Case Study: Food Distributor

Customer Profile

Company: Food Distributor

Industry: Distributor (Food products)

Product Range: 200 products

Data Format: Excel (barcode, name, volume, price)

Printer: Zebra ZD421

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Problem: Separate Label Design for Each Product

Fatma, the label manager at the Food Distributor, had to design a separate label for each product:

"We have 200 products. Each one has a different barcode, different name, different volume, different price. All this data was stored in Excel.

With the old system: I had to design a separate label for each product. I'd copy and paste product information from Excel. Add the barcode. Add the price. Add the volume. It took 2-3 minutes per product.

200 products x 2 minutes = 400 minutes = 6.5 hours! That's just the design. Then there's printing too. It took 8-10 hours total.

The worst part: Sometimes I'd copy the data from Excel incorrectly. I'd write '1 L' instead of '1 Liter', causing inconsistency. Or I'd type the barcode wrong and it wouldn't scan."

Measurable Problems:

⏱️ 2-3 minutes per product manual design
📉 8-10 hours for 200 products total time
😓 Data errors - copy-paste mistakes
📊 Inconsistency - different formats, errors

Solution: LabelInn Excel Import + Variable Data Printing

Fatma heard about LabelInn's "Excel integration" feature at a distributor meeting and decided to try it.

Setup (15 minutes):

✓ Imported the Excel file into LabelInn
✓ Created the label design (barcode, name, volume, price fields)
✓ Mapped Excel columns to design fields (Barcode → Barcode field, Name → Name field, etc.)
✓ Connected the Zebra printer

New Workflow:

📊 EXCEL FILE READY

What Fatma does:

Clicks "Excel Import" button in LabelInn
Selects the Excel file
Chooses columns: Barcode, Name, Volume, Price
Says "Print first 200 products"
LabelInn automatically generates 200 labels
Each label contains different data (variable data)
Prints from the printer (5 minutes)

⏱️ Total time: 5 minutes

🎯 Manual design: 0

Results

Metric	Before	After	Improvement
Label design time (200 products)	8-10 hours	5 minutes	98% ↓
Data errors	10-15/200	0	100% ↓
Inconsistency	High	None	100% ↓
Update time (price change)	4-5 hours	2 minutes	95% ↓

Owner's Testimonial

"LabelInn's Excel integration was a lifesaver. Now I import data from Excel, select the columns, click 'Print'. 200 labels ready in 5 minutes.

My favorite feature: When there's a price change, I just update the price in Excel, click 'Reprint' in LabelInn, and all labels are automatically updated. Done in 2 minutes.

No more data errors. No copy-paste mistakes. No inconsistency. Everything comes automatically from Excel, properly formatted, properly printed.

LabelInn isn't just software, it's a data management solution. Perfectly compatible with Excel."

Fatma Kaya
Label Manager, Food Distributor

We Print Labels for 200 Products from Excel in One Go